Participant Policies & Participant Code of Conduct

These Participant Policies are agreed to by all participants during trip registration.

Agreeing to These Policies

Any participant who breaks the Participant Policies & Code of Conduct will face consequences ranging from behavioral contract, to expulsion from the TVOP activity, to prosecution under state or federal law, depending on the behavior and severity.

We believe the Participant Policies & Code of Conduct is fair, and is generally easy for most folks to follow. That said, please take a moment to actually consider whether you can agree to all of the above policies. If you initially agree and then find that you are unable to comply, early departure/expulsion/evacuation will have a major impact on the trip and the others around you.


Payment & Refund Policies (updated 1/25/2026)

Payment Policy for Overnight Trips:

  • 100% of trip payment is due 60 days prior to trip start date. Rafting trip payments are due 90 days prior.

    Refund Policy for Overnight Trips:

  • Deposits are non-refundable. (This is the first $100 you pay, $200 for Rafting.)

  • 90+ Days Prior to Trip Start Date: 100% of full trip tuition is refundable (minus deposit) for all trips.

  • 90-60 Days Prior to Trip Start Date: 50% of full trip tuition is refundable (minus deposit) except for Rafting trips (these are non-refundable within 90 days of the trip).

  • Less than 60 Days Prior to Trip Start Date - Trip is non-refundable.

    Refund Policy for Ticketed Day Events:

  • Your ticket is fully refundable, minus a 10% processing fee, up to 14 days in advance of the event, and nonrefundable 14 days prior to the event and after.  If we cancel the event, we retain a 10% processing fee and refund you the rest of your ticket.  You may also choose to donate your refund to The Venture Out Project to support our work!

    Refund Policy for Free, Sliding Scale Day Events:

  • These events are completely free!  Any amount you contribute to support our general programming is an optional donation, and as such, is non-refundable.  Thank you for helping us bring the transformative joy of outdoor recreation to LGBTQ+ people all over the country.


    Why do we have these policies? In addition to the upfront costs required to plan and run our trips, we want to help as many queer folks get outside as possible! Part of achieving that goal is making sure we fill all possible seats on our trips. The closer to the start of a trip, the more work it is on the backend for us to refill that spot. Thanks for your understanding and please reach out with any questions.